SUMMARY OF MATCH PROCEDURES
Match Protocol – All Matches (friendly and league)
Match Protocol – Texas Rugby Referee and Team Match Confirmation Protocol
Preseason, Friendly’s and League Matches:
1. Turn in the schedule for all matches to the TRU Admin and the Local Referee Organization.
NOTE: The TRU uses a HOME vs AWAY format for the calendar. Please make sure that your calendar reflects this format.
NOTE: The location should be an exact pitch location and/or address.
2. Check the TRU web site for the master schedule to confirm that all your games are entered appropriately and include directions and map to your pitch as well as the correct kick-off time. Contact the TRU Admin if you need to make any necessary corrections.
3. The master schedule should show the referee for matches at least 30 days ahead. You may request assistant referees, at the clubs expense, by contacting the referee scheduler(s) in your area.
Match week – Home team responsibility:
1. Monday – Contact referee for your match using the contact information on the Referee List. If there is an out of town or exchange referee assigned, call your Local Referee Scheduler and confirm with the exchange referee if any travel arrangements need to be made (airport pick-up, etc.). If a referee has not been scheduled, immediately contact the referee scheduler in your area. Provide the referee with the cell number of a club officer who can be contacted in the event of an unforeseen delay, weather issues, etc. Contact your opposition and confirm the match venue and kick-off time.
2. Wednesday – If you have received no response from the referee (Referee List) by Wednesday evening, call your Referee Scheduler.
Game Day – Home team:
1. Pick up referee if required.
2. Have a pre-match conversation with the referee and indicate if changing and restroom facilities are available. Make the referee is aware of any special home pitch conditions or venue rules. Provide the same information to the visiting team.
3. Invite the referee to the after-match function.
4. Assist the referee in getting to the airport if required
5. Collect and mail the signed CIPP rosters for both teams to the appropriate Divisional Secretary.
Game Day – Both teams:
1. Have Front Row Waiver form completed and signed and presented to the referee along with CIPP roster with all players clearly marked – jersey number and Front-row eligibility.
2. Prior to kick-off, exchange completed and signed CIPP roster with the opposition and sign the opposition’s roster. These are retained by the home team to be mailed to the appropriate Divisional Secretary.
3. Confirm scores and discipline issues with referee before the referee leaves the venue.
League Match Post Game Responsibilities – Both teams:
It is now a requirement from the TRU that a Referee Assessment is completed by the coach of each team within one week of a Cup/League match. More details.
Division 1 Post Game Responsibilities – Both teams:
By 3:00pm on the Monday after the match, complete and submit the on-line West TU Div.1 Match Report, located on the following link – http://rugby.truman.edu/men/Club-Match-Report.htm
MATERIAL TO BE GIVEN TO THE REFEREE:
Print your club’s CIPP roster from the USA Rugby website. Highlight all front row players listed on the match roster, (starters and reserves). Attach a signed TRU front row waiver form to the front. Give all this front row material to the referee.
MATERIAL TO BE GIVEN TO THE OPPOSING TEAM:
Print two copies of your club’s CIPP roster from the USA Rugby website. For each team [First and Second XV] highlight the USA citizens and resident aliens in orange and highlight all non-USA citizen players in green
Number all the players (starters 1-15, reserves 16-23). Write FR next to the names of all those that are able to play in the front row. A coach or club representative from both teams must sign both rosters
Signed rosters are given to the home team official. The home team is responsible for sending them to the relevant TRU Divisional Secretary.
NOTE: The front row form is specifically for the referee and must be given to the referee. If the referee states that he does not want them, you should keep them in the event of a front row injury.
PLAYER REGISTRATION:
All Texas club should ensure that their club and players are CIPP registered with USA Rugby using the USA Rugby on-line system. Thus implementing the long standing policy of all the sport’s sanctioning bodies that all players and referees must be CIPP registered before participating in ANY rugby match. Please note the West RFU will also be operating under the same policy.
No club will be allowed to play any players who are not listed on their specific clubs USA CIPP roster. There will be no acceptance of pending and clubs cannot use the excuse of I mailed it a couple of weeks ago.
Cancellations/Changes/Forfeits etc.
If your match is cancelled, changed or needs updates, please contact the TRU Admin ASAP so the TRU calendar can be updated. You will also need to contact the assigned referee and visiting team. We know cancellations are never planned, but if they happen make sure all parties are alerted ASAP.
